Job Duties:

· Conduct daily office inspection to check overall office conditions & find issues

Proactively, & provide timely responses & actions to settle various repair needs to make office facilities work properly

· Carry out periodical maintenance activities to keep facilities in a good condition, e.g. HVAC & fresh air system, air purifying system, security system, carpet & etc.

· Manage other office facilities & administrative services: e.g. furniture, audio & video equipment, pantry facilities, parking service, new hire onboard preparations & employee termination, seating, printing, mail, office cleaning, rented plants, reception desk, weekly lunch & etc.

· Be responsible for maintaining a proper inventory & distribution of office & pantry supplies throughout the office, e.g. stationery, coffee, tea, drinking water, vending machine, PPE & etc.

· Manage vendors, settle invoices, & improve service quality

· Track facility assets & make a good record

· Report directly to HQ, & be responsible for the other APAC offices (Korea, Japan, Singapore and Australia) facilities related works: e.g., office access control system, printing, cost and budget, & etc.

· Provide support for any new projects which the department takes on

Knowledge, Skill and Ability requirements:

· Bachelor’s degree with experience in facility management & office administration for 2-3 years

· Have decent experience in managing vendors, & have good communication skills to negotiate with both internal & external stakeholders

· Have a strong sense of responsibility & a good capability to analyze problems & find solutions independently

· Be well-organized & detail-oriented

· Have effective time management skills to handle multiple tasks & shift priorities in a dynamic environment to meet deadlines

· Have effective oral & written skills in both Mandarin & English

· Competent user of productivity software (Excel, Word, Power Point, etc.)

工作职责：

• 开展日常办公室巡检，检查整体办公环境并主动发现问题，及时响应并采取行动处理各类维修需求，确保办公设施正常运转

• 执行定期维护工作（如暖通空调及新风系统、空气净化系统、安防系统、地毯等），保持设施良好状态

• 管理其他办公设施及行政服务：包括家具、音视频设备、茶水间设施、停车服务、新员工入职准备与离职办理、工位安排、文印、邮件、办公室清洁、绿植租赁、前台接待、每周午餐等

• 负责全办公区的办公用品及茶水间物资（文具、咖啡、茶叶、饮用水、自动贩卖机、个人防护装备等）的库存管理与分发

• 管理供应商、处理发票付款并提升服务质量

• 跟踪固定资产并做好记录

• 直接向总部汇报，并负责亚太区其他办公室（韩国、日本、新加坡、澳大利亚）的设施相关工作，如门禁系统、文印、成本与预算等

• 为部门承接的新项目提供支持

任职要求：

• 本科及以上学历，2-3年设施管理及行政办公相关经验

• 具备丰富的供应商管理经验，拥有优秀的沟通技巧以协调内外部相关方

• 责任心强，能独立分析问题并解决问题

• 条理清晰，注重细节

• 具备高效的时间管理能力，能在动态环境中处理多任务并灵活调整优先级以按时完成工作

• 中英文口语及书面表达能力良好

• 熟练使用办公软件（Excel、Word、PowerPoint等）