I. On-site Engineering Support
1.Port Coordination
- Apply for port entry permits in advance via the port website, monitor daily berthing schedules and report updates, and complete annual port registration.
- Submit work orders to the port and coordinate on-site field operations.
2.Shipyard Liaison
- Maintain communication with shipyard operational representatives, transmit work orders via email, and notify shipowners of boarding arrangements in advance.
- After boarding, send work orders and on-site photos to the headquarters project manager and update progress in the ERP system.
II. Procurement Support
1.Order Execution
- Receive and archive orders from headquarters, place orders with suppliers, and track delivery progress. Upon arrival, provide component details to headquarters.
- Synchronize order status in the ERP system, request invoices from suppliers on schedule, and arrange payments.
III. Administrative & Financial Assistance
1.General Administration
- Manage office supplies procurement, file and archive company documents /contracts, and company seal usage.
- Handle other general office logistics and related tasks.
2.Financial Coordination
- Assist accountants with bank transactions and ledger reconciliation, regularly reporting fund status to overseas stakeholders.
- Organize employee expense claims, track approval progress, facilitate timely payments, and provide feedback.
3.HR Support
- Record on-site engineers’ attendance based on work orders and assist with payroll calculations.
4. Other Tasks
- Handle other duties assigned by leadership and necessary field work.
- process data into the companies ERP system.
- Optimize ERP usage
Qualifications
1. Education: Bachelor’s degree or above. Working language: English. Preferred majors:Accounting, Administration, English, or related fields.
2. Skills:
- Strong command of English (written and verbal)
- Basic financial knowledge and familiarity with bank transaction processes.
- Proficiency in Microsoft Office (Excel, Word).
- Strong communication skills, attention to detail, and a sense of responsibility.
3. Experience:
- 1+ years of experience in accounting/administration; candidates with combined
finance and administrative experience preferred.
- Prior experience in the maritime industry is a plus.
4. Others:
- Integrity and ability to maintain financial and company confidentiality.
岗位职责
一、现场工程支持
1. 码头协调
- 提前在码头网站申请进港许可，每日跟踪靠泊计划并汇报，完成年度码头备案。
- 向码头提交工作单，协调现场外勤事务。
2. 船厂对接
- 与船厂经营代表保持联系，通过邮件传递工作单，提前通知船东登轮安排。
- 登轮后，将工作单及现场照片发送至总部项目经理，并在ERP 系统更新进度。
二、采购支持
1. 订单执行
- 接收并归档总部订单，向供应商下单并跟踪交货进度，到货后提供配件相关信息至总部。
- 在ERP 系统同步更新订单状态，按期索取发票并安排付款。
三、行政与财务辅助
1. 日常行政
- 管理办公用品采购、文件合同归档及印章使用。
- 办公室后勤的其他相关工作。
2. 财务对接
- 协助会计处理银行收付、流水核对，定期向国外反馈资金情况。
- 整理员工报销单据，跟踪审批进度，及时付款并反馈。
3. HR 辅助
- 根据工作单记录现场工程师考勤，辅助工资核算。
4. 其他工作
- 领导交办的其他相关工作，以及必要的外勤工作。
- 将数据录入公司ERP 系统.
- 优化ERP 系统的使用
任职要求
1. 教育背景：
- 本科及以上学历，工作语言为英语，会计、行政管理、英语等相关专业优先。
2. 技能要求：
- 熟练的英语听说读写能力
- 熟悉基础财务知识，掌握银行账务处理流程。
- 熟练使用OFFICE 办公软件（Excel、Word）。
- 具备良好的沟通能力，责任心强，注重细节。
3. 经验要求：
- 1 年以上出纳或行政相关工作经验，有财务+行政复合经验者优先。
- 有船舶行业行政经验者优先。
4. 其他：
- 诚实守信，严守财务及公司机密。