Job Title: Administrative Officer (Governing Board Secretariat)
Department: Governing Board Secretariat, General Coordination Office, HKUST(GZ)


Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.


Position Summary
The Administrative Officer will provide administrative and coordination support to the Governing Board Secretariat of HKUST(GZ). The appointee will assist in governance and committee work, cross-campus coordination, and the organization of major university events. The role requires strong attention to detail, good teamwork, and the ability to manage multiple administrative tasks efficiently in a professional environment.

Major Responsibilities
• Provide executive and logistical support to governance and committee work, including preparing meeting papers, minutes, and related documentation;
• Assist in organizing Governing Board and committee meetings, university-level events, and visits involving senior leadership and external stakeholders;
• Coordinate with various offices and units across the Guangzhou and Hong Kong Clear Water Bay campuses to facilitate effective communication and smooth implementation of governance-related matters;
• Handle general office administration, such as database and record management, website content updates, and other administrative or clerical tasks;
• Perform any other duties as assigned by supervisors.

Qualifications and Requirements
• Master’s degree or above, preferably in Business, Law, Public Administration, or related disciplines;
• At least two years of relevant post-graduate work experience in higher education, public sector, or large organizations;
• Strong organizational and coordination skills, with the ability to manage multiple priorities under tight timelines;
• Good command of written and spoken English, Putonghua, and preferably Cantonese;
• Responsible, detail-minded, proactive, and a good team player;
• Prior experience in governance, secretariat, and administrative will be an advantage.


This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.