岗位职责:
1、Emails and Messages Handling
a. Write and distribute email, correspondence, memos, letters, contracts etc.
b. Replying to emails, paying close attention to the language, tone, spelling, format, and maintain a polite and professional demeanor;
c. All emails must be strictly double-checked before delivery.
2、Internal and External Communications
a. Act as the point of contact for internal and external client, and assisting VP to better communicate with different parties;
b. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
c. Be conservative and appropriate in using language and publicity, keeping confidential;
3、Calendar Management
a. Organize and schedule appointments
b. Meeting time confirmation, proper meeting room reservation, send out meeting notice, and make sure invitees’ attending on time;
c. Come up meeting agenda based on the meeting purposes. Be familiar with agenda, objectives, and any relevant background information before the meeting begins;
d. Negotiating with relevant parities to ensure the smooth of the activity’s implementation;
4、Guest / Customer Visit Management
a. Responsible for company VP and above visitor’s welcoming, hosting, hospitality service and logistic support utilizing all resources available;
b. Appropriate hospitality shall be given to visitors and the hosting shall be efficient and effective;
5、Documentation
a. Develop and maintain a filing system
b. Take meeting minutes and track follow-up actions
6、Travel Management
a. Making itinerary and agenda for VP, making sure that hotel reservation, tickets, ground transportation are arranged accordingly and properly
b. Arrangements and itineraries should be made conscious of jetlag if necessary
7、Clients and visitor’s database keeping
a. Keeping database of customers / guests / visitors’ contacts, including their past visits
b. Keeping database on their preference and restrictions, visiting records, etc.
c. Updating the database on quarterly basis
8、Expense claim
a. Make expense claim for VP and make sure the claim in time and accuracy
b. Make sure the expense in accordance with company standard
9、AA Group Team Work Devotion
a. New ideas suggestions and defects findings
b. Experienced guiding new recruits
c. Activity organization
d. Resources & information summary
任职要求:
1、Bachelor's degree or above, at least 2 years of administrative work experience. Experience in large or medium-sized enterprises is preferred；
2、Cheerful in personality, positive, flexible and approachable;
3、 Work seriously and meticulously, and be careful in doing things；
4、A high sense of teamwork;
5、Strong communication and comprehension skills;