Responsibilities:

Front Desk Secretary

· Answer, screen and route incoming calls and take messages for appropriate individuals and/or teams;

· Greet and announce visitors and escort them to appropriate locations;

· Manage incoming post to ensure all items are dealt with promptly;

· Monitoring the reception area to keep it neat and tidy all the time;

· Work with documents: typing, formatting, preparing comparing;

· Maintain complete digital and paper client files;

· Open and up-date new client matter accounts; and record time for lawyers

· Prepare business meetings in and outside the office, arrange for business trips

· Handle reimbursement of expenses for lawyers

· Evening telephone service once a week (10:00-19:00)

· Back up other secretaries during their absence

BD and Marketing Assistant

· Edit and format marketing materials (brochures, presentation and other promotional materials);

· Edit and maintain the firm’s online platforms;

· Assist in distribution of newsletters;

· Collect credentials and update the credentials list;

· Assist in preparing pitch documents;

· Assist in submissions to award institutions;

· Support events;

· Track and archive BD data;

· Prepare BD report;

· Assist in other BD and Marketing activities.

Requirement:

· 3-5 years related experience. Prior professional services industry experience preferred.

· Fluency in spoken and written English and Mandarin.

· Advanced computer skills, in-depth knowledge of PPT, MS Excel, Word and Outlook required.

· Good design skills are preferred;

· Ability to work well with colleagues.

· Excellent problem-solving and a strong customer focus are required.

· Candidates must possess a tenacious attitude towards ensuring data accuracy with a strong attention to detail.