2. Arrange meeting and coordinate appointments.

3. Prepare necessary documents for meetings and events.

4. Update daily task list and assist on execution and prepare draft reply of emails.

5. To organize internal or external meetings to ensure that the necessary arrangement required for the successful meetings, such as meeting invitations, agenda, meeting room booking etc.

6. Documentation: Assist on preparation of high-quality presentations and proof reading and editing of reports, presentations, organization charts, correspondence etc.

7. Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.

8. Preparation of expense reports and collection of expense documentation

9. Assist on travel coordination and travel booking.

10. External Relationships: Support on maintain good relationship with stakeholders and business relations.

11. Other: Special ad-hoc tasks assigned by the manager.

1. 公司行政工作-人事关联

1-1 外籍人员雇佣相关事宜：报价整理，雇佣合同编写，邀请函，体检，工作证，居留许可，银行账户，住宿登记

1-2 外籍人员日常服务

1-3 中方人员出境签证

2. 公司日常行政工作

2-1 各类文件制作：公司介绍PPT，Reference List, Contact List

2-2 图文制作（名片/PPT/LOGO/手册）

2-3 预定出行交通和住宿

2-4 合同管理、编写、修订

2-5 审计相关文件编写搜集

2-6 IT管理：邮箱，Office软件，网站，IT外包工程师

2-7 采购公司礼品，一年两次和海事展

2-8 采购办公用品

2-9 公司车辆管理：车险，年检，办加油卡

3. 与业务关联

3-1 船舶备品备件采购报价及跟单

3-2 设备代理相关

3-3 CMS报价，跟单，每年出口证书办理

3-4 其它出口货物报关运输等事宜

4. 总经理PA

4-1 跟踪回复客户邮件，协调

英语要求：工作语言英语为主，CET6或以上，强调口语流利（需要经常和外国人交流）