Responsibilities
1. Provide administrative support to business including:
- Prepare presentations and materials (PowerPoint, word, excel) for various meetings.
- Assist in following up tasks assigned by business leaders.
- Assist business leaders in coordinating with different function managers.
- Take minutes of meeting when required.
- External communication and coordination with governance and other IN companies.
- Arrange functions: schedule meetings and appointments, calendar arrangement.
- Traveling arrangements for business leaders: arrange transportation, book tickets and hotels, timely communication with driver, making detailed traveling agenda.
- Documents filing and be sensitive to confidential documents.
- Reception of business leader’s visitors.
- Expense claim form preparation for business leaders.
- other tasks assigned by business leaders.
2. In charge of internal communication:
- Design and publish posters.
- Write and collect articles for internal website, regularly release newsletters.
- Publish announcements to all employees.
- Arrange different kinds of meetings.
- Follow up headquarter market communication projects in IN.
3. Assist in administration management:
- Plan and organize company events.
- Management of canteen, office stationery, green plants, cleaning and etc. (supplier management and coordination)
Requirements
1. Above 2 years working experience as a role of assistant to Department/Director
2. Bachelor degree or above, major in English is preferred
3. Strong interpersonal & networking skills, Result Orientation
4. Fluency in both spoken and written English
5. Skillful usage of MS Powerpoint, MS Excel, MS Outlook
6. Proof-reading & editing skills
7. Have lean awareness and know basic lean method
Quality awareness based on ISO 9001 requirement