岗位职责:

Job Title: Administrative Officer (AI) 行政专员（AI）
Department: Artificial Intelligence Thrust, Information Hub, HKUST(GZ）


Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.

The Artificial Intelligence (AI) Thrust, an academic department under Information Hub, HKUST(GZ), is now seeking a proactive and detail-oriented Administrative Officer to assist in the administrative, academic, and student-related matters.

AI Thrust aims to nurture high-level research and application talents with strong professional skills, interdisciplinary capabilities and international perspectives. Our team of highly qualified faculty members actively promotes interdisciplinary research, and strives to build an AI research ecosystem that is Greater Bay Area based, internationally oriented, and HKUST branded. We envisage here a talent incubator, an innovative center, a dream hatchery, and a future enlightener.

Duties
The appointee will provide administrative support to the AI Thrust at HKUST(GZ). The main duties include, but are not limited to, the following:
1. Provide administrative support for student affairs and academic administration, including registry-related matters such as enrollment, registration records, academic status, coordination with central units, and communication with faculty and students.
2. Provide general administrative support to faculty members and research-related activities.
3. Handle documentation, reporting, and data-related tasks, including report drafting, data compilation and record maintenance.
4. Assist in the planning, coordination, and administrative support of academic and non-academic activities, such as seminars, workshops, meetings, and events.
5. Perform general office administration duties, including procurement, reimbursement processing, and daily operational support.
6. Undertake other duties as assigned.

Qualification Requirements
1. A master’s degree or above, with at least one year of work experience.
2. A strong team player with excellent communication skills, a high sense of responsibility, and a strong awareness of confidentiality and service.
3. Ability to multitask effectively, with strong self-motivation, attention to detail, and well-organized working habits.
4. Proficiency in standard office software and basic capabilities in data analysis and report writing are required; familiarity with AI-assisted tools such as Copilot, ChatGPT, and similar productivity tools is a plus.
5. Excellent written and spoken English and Chinese.
6. Prior experience in higher education administration is a plus.

Shortlisted candidates will be invited to attend a written test and an interview. Review of applications will continue until the position is filled.

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.