岗位职责:

Job Title: Administrative Officer (Academic Registry and Student Affairs) 行政专员 (教务及学生事务)
Department: Thrust of Earth, Ocean and Atmospheric Sciences Office(EOASO) 地球与海洋大气科学学域办公室, Earth, Ocean and Atmospheric Sciences Thrust 地球与海洋大气科学学域, Function Hub功能枢纽, HKUST (GZ), HKUST(GZ)香港科技大学（广州）


Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.


The appointee will provide support to the Earth, Ocean and Atmospheric Sciences thrust in Function Hub of The Hong Kong University of Science and Technology (Guangzhou) (HKUST (GZ)). *Candidates interested in this position are requested to submit their resumes in both Chinese and English. Major responsibilities include but are not limited to the following:

Job duties:
1. Assist the EOAS thrust in formulating postgraduate curriculum and cultivation scheme, completing the construction of majors, courses, teaching materials, as well as establishing and improving the rules and regulations related to the teaching program.
2. Assist with administrative work related to academic registry and student affairs, including grade reporting, class arrangement and course schedule, student feedback questionnaire, student annual leave requests and business trips, workspaces arrangement, and student activities etc.
3. Conduct daily operation of the Student Information System and other related systems.
4. Provide clerical and logistical support for student records, ensuring the proper management of postgraduate-related data, and assisting with data analysis and report compilation for management purposes.
5. Support the administration of scholarship and studentship schemes.
6. Provide logistical support to faculty members, including tasks such as reimbursements, purchases, and bookings.
7. Full-process management of research assistants.
8. Asset Management.
9. Other ad hoc duties as assigned by supervisor(s)

工作职责：
1. 协助地球与海洋大气科学学域学域制定研究生课程和培养方案，完成专业相关、课程、教材的建设，以及建立和改善与教学计划相关的规章制度；
2. 协助处理与学生事务和教务相关的行政工作，包括课程与课室安排、登分、学生反馈问卷、学生请假出差申请、工位安排、学生活动等；
3. 进行学生信息系统及其他相关系统的日常运作；
4. 为学生档案提供文书和后勤支持，确保研究生相关数据的妥善管理，并协助数据分析和报告编制；
5. 支持奖学金和助学金计划的管理；
6. 研究助理全流程管理；
7. 学域资产管理；
8. 为教师提供后勤支持，包括报销、采购和预订等任务；
9. 完成主管指派的其他临时任务。

Requirements:
1. A Bachelor’s degree or above in English language and literature or education preferred,
2. 2-3 year working experience in university or research institute setting in HK or overseas preferred;
3. Passionate about education, respectful of students, and able to carry out targeted management and guidance work for students;
4. Able to multi-task with good communication skills;
5. A strong team player with good organizational and interpersonal skills, a solution-driven mindset, a high sense of responsibility, confidentiality, and service consciousness;
6. Good command of written and spoken English and Chinese. IT skills will be an asset.

任职要求：
1. 具有英语语言与文学或教育相关专业的学士学位或以上学历优先。
2. 具有2-3年在香港或海外大学或研究机构的工作经验者优先；
3. 热爱教育行业，尊重学生，能有针对性地开展学生管理和引导工作；
4. 能够同时处理多项任务，具备良好的沟通能力；
5. 具有良好的团队合作精神，组织能力和人际交往能力出色，以解决问题为导向，责任心强，注重保密，服务意识强；
6. 良好的英语和中文书面及口语表达能力, IT技能将是一项优势。

Application 申请要求
*Candidates interested in this position are requested to submit their resumes in both Chinese and English. 对本岗位感兴趣的候选人请提交中英文简历

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.