岗位职责:

Job Title: Officer (SYSH)
Department: Systems Hub, HKUST(GZ)
Job ID:

Job Posting Details

Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.

In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.

HKUST(GZ) comprises four Hubs, namely Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The admission of undergraduate students begins in 2023, with the first batch of programs covering artificial intelligence, data science and big data technology and smart manufacturing engineering.

HKUST(GZ) is located at No.1 Duxue Road, Qingsheng Hub Cluster, Nansha District, Guangzhou. The campus covers an area of about 1,669 mu (111.3 hectares) and is divided into two construction phases. The first phase covers an area of about 716 mu (47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares), which had been officially put into use in September 2022. The design of the campus blends natural scenery with architecture, with key cutting-edge technologies for energy conservation and environmental protection adopted during the design and construction process, in a bid to establish the campus as a new benchmark of green, smart and sustainable development.

Duties

The appointee will have the opportunity to be involved in a range of administrative duties in regard to faculty recruitment, talent scheme application, public relationship and outreaching, logistics support of events, inter-offices liaison and general office administration of the Systems Hub. Major duties include:

(1) Assist in the faculty hiring/on-boarding process; participated in the human resources related work including file sorting, maintenance, and part of the talent scheme applications;
(2) Render logistics support in the Hub daily operations, provide administrative support for logistical needs of Hub faculty and staff;
(3) Archives management of Systems Hub;
(4) Tracking and purchasing office inventories; processing the purchase and reimbursement in compliance with the University’s regulations;
(5) Liaise with internal and external parties in response to inquiries and requests on Systems Hub;
(6) Assist in coordinating events, meetings and other tasks pertaining to the work scope of the Hub office;
(7) General assistant and administrative tasks assigned by the superior.

受聘者将协助处理处理香港科技大学（广州）系统枢纽的行政事务。主要职责包括：

(1) 协助教职员工的招聘/入职流程；参与人力资源相关工作，包括文件整理、维护，以及部分人才计划申请；
(2) 在枢纽日常运营中提供后勤支持，为枢纽教职员工提供后勤需求的行政支持；
(3) 系统枢纽档案管理；
(4) 跟踪和采购办公用品；按照大学规定处理采购和报销事宜；
(5) 与内部和外部单位联系，回应有关系统枢纽的询问和请求；
(6) 协助协调与枢纽办公室工作范围相关的活动、会议和其他任务；
(7) 上级指派的一般助理和行政任务。

(1) Applicants should hold a bachelor's degree (or above) and 1-2 years of professional experience. Relevant working experiences in the higher education sector or a public/quasi-public organization will be given priority.
(2) The appointee should possess good planning, organizational and Chinese communication skills. IT skills will be an asset.
(3) The appointee should be self-motivated and act as a team player with a solution-driven mindset. He/she should possess a strong sense of responsibility and the ability to mobilize working partners to produce quality work under pressure and tight timelines.
(4) English is the medium of instruction and administration at the HKUST(GZ) campus. Proficiency in both written and spoken English is required. Candidates are encouraged to present relevant test scores to demonstrate English proficiency.

(1) 申请人应持有学士学位（或以上学历），并且有1-2年的相关工作经验。曾有在高等教育部门或公共/准公共机构相关工作经验的将被优先考虑；
(2) 受聘者应具备良好的规划、组织、以及中文书面和口语的沟通能力，IT技能将是一项优势。受聘者应具备自我激励的能力，并以解决问题的思维方式作为团队合作者；
(3) 具备较强的责任感和能力，在压力和紧迫时间表下调动工作伙伴，以提供优质的工作成果；
(4) 英文是香港科技大学（广州）校区的教学和行政工作语言，受聘者需具备良好的英文书面和口语表达能力，最好能出示相关的考试成绩以证明英语能力。

This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Starting salary will be commensurate with qualifications and experience.

Application Procedure

In support of a green work environment, we accept applications submitted online only. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.