Provide effective front desk
support as the main receptionist

• Answer and respond telephone inquiries in a professional
  manner, as receptionist.


• Greet and receive visitors to the school and make them feel
  welcome and comfortable when they wait in the lobby area.


• Ensure the lobby area is a friendly, clean and professional
  area for all visitors and staff.


• Support booking flowers for reception, common room and other
  school events or personal affairs.


• Support the lost and found.


• Support to record and report student attendance.

Admin. Support

• Support school events (STEAM Week, Challenge Week, Dragon boat
  festival…)


• Support ECA/ASC related issues.


• Support staff well-being events.


• Diary management: supporting papers for meetings;
  prioritisation and researching as necessary.


• Pro-active support office: telephone calls, messages,
  redirections; draft correspondences, high standard of admin support,
  including fast and accurate turnaround of documents, emails.


• Support the Planners and files in relation to senior leaders.


• Organise travel arrangements (train and flight tickets),
  accommodation and visas for the Headmaster and coordinating travel arrangements
  for governors, as required.


• Timely and effective communication amongst departments and with
  academic teams.


• Provide full administrative duties as required including
  producing agendas, taking and transcribing confidential minutes of
  meetings, circulating appropriate papers and logging /updating action
  points accordingly.


• Support the academic staff recruitment process.


• Provide other support assigned by line manager