Key Responsibilities:

1) Executive Support

• Manage and maintain the CEO’s
calendar, including scheduling meetings, appointments, and travel.

• Prepare briefing materials, meeting agendas,
presentations, and reports.

• Take meeting minutes, follow up on action
items, and support project coordination.

• Screen emails, calls, and correspondence;
handle matters on behalf of the CEO where appropriate.

2) Travel Arrangement & Logistics

• Organize domestic and international travel,
including flights, accommodation, transport, and itineraries.

3) Administrative Support

• Draft, proofread, and manage documents and
correspondence.

• Process expense claims and maintain accurate
records.

• Coordinate with service providers, vendors and
stakeholders on behalf of the CEO.

Requirements

• Degree in Business Administration, Management,
or a related field.

• Proven experience as a Personal Assistant,
Executive Assistant, or similar role

• Good written and verbal communication skills
in Chinese and English

• Strong organizational and time management
abilities; able to multitask

• High level of discretion and confidentiality.

• Tech-savvy; proficient in Microsoft Office,
Teams, Zoom, and calendar/email tools.

Preferred Attributes

• Proactive, resourceful, and
solutions-oriented.

• Professional demeanour with a positive
attitude.

• Ability to work independently while
maintaining clear communication with stakeholders.