Key Responsibilities
1.Provide secretarial support to branch manager, e.g. travel arrangement, meetings, expenses claims, etc.
2.Liaise with vendors and service providers. Assist in procurement of office supplies, vendor selection and service /contract management and renewal. Raise new vendor on-boarding application as appropriate and follow through vendor process.
3.Assist in office expense procedures, especially in checking invoices against purchase/service orders, quotations and contracts.
4.Manage the travel related booking and arrangement for the branch’s travelers.
5.Support logistics of office activities and business events, such as town hall, annual dinner, office training, client gift arrangement & register.
6.Contact and coordinate with building management and contractor for daily facilities services, repair and maintenance, etc. Supervise cleaner for office cleaning.
7.Assist in logistics for staff on-boarding and termination, mobile phone service etc.
8.Support SAT internal control to comply with local regulatory requirement, BCP and incident related management.
9.Support receptionist & admin assistant during her absence.
Job Requirements
1.Bachelor education with minimum 5 years’ working experience in secretarial / administrative field.
2.Good command of both spoken and written English and Mandarin.
3.Good communication skills and PC skills (Microsoft Office)
4.Energetic, proactive, detail oriented, independent, organized with strong time management skills and a team player
5.Previous experience in financial institutions / banks will be an advantage