Position Title: Middle School Secretary
Division: Middle School
Supervisor: Principal
Position Summary: To assist the Middle School

Principal, Assistant Principal, Counselors, faculty & students in the
execution of their duties through secretarial and clerical assistance and by
upholding the confidentiality of sensitive materials and information.

REQUIREMENTS:

• Bachelor degree majored in English, Administration or related, CET-6
• Shanghai Hu Kou Permit

EXPERIENCE
2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
2 years experience in English/Mandarin/English translation-oral and written
2 years minimum experience in office administration

SKILLS

• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in
  both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self motivated with attention to detail
• Dress professionally
• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Familiar with MAC computer
• Knowledge of Chinese protocol, familiar with Shanghai and
  surrounding community
• Likes children

DUTIES AND RESPONSIBILITIES
1. Perform secretarial duties, as requested by the principal and assistant principal, including but not limited to:
a. Typing, filing, copying, and/or routing of correspondence.
b. Answering the telephone, screening calls, and delivering messages as needed.
c. Scheduling appointments for principals and parent meetings as needed.

d. Participating various meetings when needed.

e. Provide information to faculty & student when inquired.

f. Providing translation as needed.

2. Data and file maintenance or management:

a. Manage student attendance.
b. Manage staff attendance for specialists teachers.
c. Assist with the Counselors with students records, materials, etc.

d. Assist with student file and records, i.e. file report cards, individual standardized test profiles, etc.

e. Assist with power school reports as needed.

3. Events Planning and Organization:
a. Support Grade 8 Promotion.
b. Support Parent Connect, Back to School Night, Parent-Teacher Conference, G5 Transition Parent Night, etc.
c. Support Educational/field trips including data collection, contact list, itineraries, etc.

d. Support logistics for school photo days.

4. Divisional and functional support:
a. Assist with annual purchasing order.
b. Assist with shadowing student arrangements.
c. Assist with announcements and e-mail/WeChat group distributions.
d. Assist with PSO events, meetings and other requests.
e. Manage substitute teacher arrangement as needed.
f. Administer minor first aid and oversee sick students movement to nurse as needed.

g. Follow up on requests regarding classroom maintenance, cleaning guards, setup etc. as needed.

5. Carry out all other assignments, as assigned by the principal.