Position Title: Facility Manager

Division: Facility

Supervisor: Director of Operations in conjunction with Assistant Head of School - Finance & Operations

Position Summary: At the direction of the Director of Operations and Assistant Head of School - Finance & Operations and in collaboration with Operations
Department staff and staff of other departments, this position helps manage
daily tasks in the facility maintenance department and projects as assigned.

QUALIFICATION

--Bachelor’s degree, Engineer preferred

--Certificate for high voltage operation

--Certificate for various equipment, such as boiler

--Certificate for safe building operation

--Certificate for firefighting operation

--Certificate for HVAC maintenance and BMS operations

--Certificate for Mechanical, Electrical and Plumbing (MEP) as relates to basic building maintenance engineer

--Safety B Certificate or C Certificate, preferred

--Registered Safety Engineer Certificate, preferred

--Supervising Engineer Certificate, preferred

--First-Class Constructor Certificate, preferred

EXPERIENCE

--10 years minimum experience of both high and low voltage practice

--10 years minimum experience of facility management experience

--10 years minimum experience of project management experience

SKILLS

--Able to read various project prints

--Able to operate and repair building equipment

--Speaks Shanghainese dialect preferred

--Fluent English skills preferred

--Flexible and trainable, preferred

--Responsible

GENERAL EXPECTATIONS

--Help to create a positive, service focused mentality

--Treat colleagues, contractors, vendors, community members and visitors with respect

--Work together with colleagues, contractors, vendors and community members to come up with the best possible solutions

--Provide full access to maintenance staff during hours in which the FM is not on campus; otherwise, all requests will be sent via online system to FM

--Receive and respond to emails or WeChat messages within a minimum of 24 hours

--All leave time must be approved by the Director of Operations and Assistant Head of School- Finance & Operations

DUTIES AND RESPONSIBILITIES

--Help create and directly supervise preventive maintenance program

------ Record preventive maintenance work activities, e.g. the routine work to maintain equipment within the team)

------ Provide update on the preventive maintenance program to the Operations Director and Assistant Head of School- Finance & Operations monthly

------Collect and update scope of work for each outsourced maintenance vendor

------Maintain/Provide a schedule of when preventive maintenance vendors will be on campus (i.e. Fire prevention vendor, Mammoth, Evapco, Mitsubishi, etc.)

------Keep and organize all service records from outsourced maintenance vendors

--Responsible for safe operations of all buildings

------ Take responsibility of ALL ASPECTS of the buildings and equipment regardless of whether the FM was involved in the project or not

------Visit every space on campus, including ALL mechanical rooms once a week and record any maintenance issues noticed

--Arrange repair/maintenance plan during summer/winter holiday

--Organize staff to have relative training

------Seek professional development team related to HVAC and preventive maintenance

--Out-source and check the repair/maintenance

------Monitor online work order management system daily and schedule maintenance work to maintenance staff accordingly

------ Ensure all work orders are completed in a timely manner

------Update online work order management system when items change status (ie. Maintenance team to mark work orders as completed and provide a description of work done upon completion

--Keep inventory of spare part to ensure the daily operations

--Provide suggestions to new equipment

--Coordinate with construction project management company

------Help organize and participate in a

formal handover process at the end of each construction cycle

------Work with Project Management team on producing

and sharing comprehensive documentation as it relates to our facilities (ie.
Manuals, Third Party Involvement, testing certificates, etc.)

--Communicate and coordinate with relative government departments

--Deal with any emergency situations

--Work with leadership on any other task assigned by the Director/ Assistant Head of School- Finance & Operations